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Can I access my medical records?

Under the Data Protection Act 1998, living individuals are entitled to seek access to their own medical records.

Where the patient is a child under 16, any person with parental responsibility may apply for access to the records. Where the child is considered capable of making decisions about his/her medical treatment, the consent of the child must be sought before a person with parental responsibility can be given access. Where the child patient is not capable of understanding the nature of the application, the GP is entitled to deny access if it were not felt to be in the patient’s best interests. If the child lacks the capacity to understand the nature of the application but access would in his/her best interest, access may be granted. A doctor will decide whether the child is deemed capable.

Rights of access to the records of deceased patients are set out in the Access to Health Records Act 1990. The records of deceased patients are returned to NHS Lincolnshire

Can I see my whole record?

Certain information contained in your record may not be disclosed, including:

  • Information which relates to an identifiable third party, such as a relative
  • Information which would be likely to cause serious harm to the patient or another person
  • Information that the patient had provided either on the understanding or with an express indication that it would remain confidential
  • Information about a test or result if the patient had expected the results to remain confidential
  • Information which reveals whether an identifiable individual was, or may have been, born as a result of fertility treatment
  • Information about adoption records, a child’s special educational needs,or parental order records/reports.

How do I access my medical records?

Formal applications for access must be in writing and accompanied by the appropriate fee. Please hand in your request and fee to the receptionist for the attention of the practice manager.

How much will it cost?

Because it takes a lot of our time to comply with the legislation, particularly for a GP to review the record to ensure that no information is released which may not be released, we make the following charges:

To provide access and copies:

Fully computerised records = £10

Manual or part-manual/part-computerised records = maximum fee of £50

To allow patients to read their records (where no copies are required):

Fully computerised records = £10

Part-manual/part-computerised records = £10

Fully manual records = £10

(unless nothing has been added to the record in the last 40 days prior to the request, when no charge can be made to view records).

How long will it take?

We will aim to comply with your request within 21 days.

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